Privacy statement

I. Responsible party

The responsible party for data processing in the context of the survey, participation in the competition, and the use of the website is Walbrook Institute London Limited. Walbrook Institute London has a Data Protection team which you can contact at dataprotection@walbrook.ac.uk.

II. Purpose and Legal Basis of Processing

1. Use of the website

Your personal data is processed for the purpose of enabling you to use the website, to prevent and rectify malfunctions of the website, and to optimise it regarding user behaviour. The legal basis for this processing is legitimate interest.

2. Survey participation

We process the data referred to under V. 2 in order to be able to advise you on decisions in connection with your studies. The legal basis is your consent in accordance with GDPR, which you can revoke at any time by emailing dataprotection@walbrook.ac.uk.

3. Lottery

If you take part in our contest, we will process your personal data to enable you to participate and to send you the prize if you win. Here, the legal basis is your consent in accordance with GDPR.

III. Recipients

1. Conduct of the survey and sweepstakes

Your data will be made accessible to those Walbrook Institute London employees who are responsible for conducting and supervising the survey. Walbrook Institute London may use third-party service providers, such as IT and marketing firms, to receive IT and marketing services. Insofar as these third-party service providers have access to your data, they will be obliged to maintain confidentiality and to comply with applicable data protection regulations. In addition, employees responsible for the operation of our IT systems may have access to some of your personal data in the course of their duties, eg the administration of an application or the performance of IT security tasks. Our employees are obliged to handle personal data confidentially.

2. Service Providers

To conduct the survey or the sweepstakes, we use various service providers.

a. Unipark: In the course of processing, it may occur that employees of the hosting provider for the survey, which is offered on http://www.unipark.com/, a web service of Questback Deutschland GmbH, Kurfürstendamm 30, 10719 Berlin, Germany, gain access to your personal data. You can access Unipark’s privacy statement at https://www.unipark.com/en/data-security/.

b. Qualtrics: For the survey, we alternatively use the service provider Qualtrics, LLC, 333 W. River Park Drive, Provo, Utah 84604, USA ("Qualtrics"). We have concluded a data processing agreement with Qualtrics according to Art. 28 GDPR, which is based on the UK addendum in addition to the EU standard contractual clauses. You can access Qualtric’s privacy statement at https://www.qualtrics.com/privacy-statement/.

IV. Transfer

Walbrook Institute London will not transfer your personal data to a third country outside the EU. Any other transfer will only take place if Walbrook Institute London is legally or officially obliged to do so or if the transfer is necessary in the context of your use of the website. You can obtain a copy of the standard data protection contract clause, which secures the transfer, by requesting it at dataprotection@walbrook.ac.uk.

Walbrook Institute London is part of the IU Group N.V. group of companies and as such, your data may be shared within the IU Group N.V. for the purposes outlined in our privacy policy (https://www.walbrook.ac.uk/about-us/policies-and-regulations/policies/data-protection-privacy-cookie-policy/).

V. Data Categories

1. Use of the website

The following data categories are processed by Walbrook Institute London in the course of your use of the website: Log data, such as your IP address including details of requests to our website, such as date and time, status and amount of data transferred, information about the browser you use (browser type and version number), information about the website from which you accessed our website. Walbrook Institute London stores this data with each page view in a log file. Without additional information, such as information from an internet provider about the connection owner, which Walbrook Institute London usually does not have without a specific reason, such as suspicion of a legal violation, Walbrook Institute London is not able to assign this data to individual, identifiable persons.

Cookies to extend the functionality of the website and make its use more convenient for you. These are small text files that are stored on your computer as soon as you access our website. A cookie regularly contains the name of the domain from which the cookie data was sent as well as information about the age of the cookie and an alphanumeric identification character. Most of the cookies used by Walbrook Institute London are deleted from your hard drive at the end of the browser session (session cookies). In addition, Walbrook Institute London uses so-called permanent cookies, which remain on your end device to recognize you on your next visit to the website. In case you want to participate in our raffle, we can also recognize you by means of such a cookie to ensure that each participant only participates once, to keep the chances of winning equal and fair. You have the option to prevent the storage of cookies on your end device by changing the settings in your browser accordingly.

2.Survey

We process the following categories of data as part of your participation in the survey: First name, surname and e-mail address if you take part in our survey. The provision of your personal data is necessary because we store your answers to your student profile and use them as described under II. 2. Depending on the type of survey, we may also process other categories of your personal data if you take part in the survey and voluntarily provide them in the survey.

3. Lottery

We process the following categories of data as part of your participation in the competition: First name and surname, e-mail address if you take part in our competition and, if applicable, your address so that we can send you the prize if you win.

VI. How long will your personal data be stored

In principle, we delete your data as soon as it is no longer needed for the required purpose and no retention obligations exist.

1. Use of the website

Session cookies are deleted as described under item II. 1 as soon as you end your session.

2. Survey

Personal data that we have received in connection with your participation in the survey will be stored for a period of four years from the date of your participation and deleted thereafter.

3. Lottery

Personal data which we have received in connection with your participation in our competition will be stored for a period of 1 year from the date of participation and deleted thereafter

VII. Your Rights

You can contact Walbrook Institute London either in writing or by e-mail at dataprotection@walbrook.ac.uk to exercise the following rights:

• Information about your data to control and verify it,
• Receipt of a copy of your personal data,
• Correction, deletion or restriction of processing, this also includes the right to complete incomplete or incorrect data by supplementary notification,
• Right to object to processing; please note that you have a right to object to the processing of personal data that we process on the basis of legitimate interests according to GDPR; a right to object to processing exists insofar as this is done for reasons arising from your particular situation; insofar as the objection is against the processing of personal data for the purpose of direct advertising, you have a general right to object without the requirement to state a particular situation,
• You can receive your provided data in a structured, common and machine-readable format and transmit this data to another responsible party, provided you have given your consent to the processing or the processing is based on a contract.
• If you have given us your consent to process your personal data, you can revoke this at any time with effect for the future.

You also have the right to file a complaint with a supervisory authority in connection with the processing of your personal data. To exercise this right, you can contact the authority responsible for your place of residence or the authority responsible for Walbrook Institute London: The Information Commissioner’s Office (https://ico.org.uk/).